BUREAU OF INDIAN STANDARDS
LABORATORY EMPLOYEES ASSOCIATION, NEW DELHI
RULES AND REGULATIONS
1. MEMBERSHIP:
1.1 Any Employee of BIS Laboratory Technical posts who subscribe to the aims and
objects of the Association and agrees to abide by the Rules and Regulations of the
Association, shall be eligible to become member of the Association on payment of an
admission fee of Rs.20/- and a monthly subscription of Rs.5/-. The subscription shall
be payable annually. The Executive Committee reserves the right of admission
provided the reasons for refusal are communicated to the applicant. Unless otherwise
agreed by the BIS Management no employees other than BIS Laboratory Technical
posts shall be enrolled as the member of BISLEA.
1.2 The Office Bearers of the Association shall be appointed amongst the
members only.
1 .3 A Member failing to pay his/her subscription for three consecutive months shall
automatically cease to be a Member. He/She shall however, be entitled to
rejoin the Association on paying his/her arrears and subscription for the
intervening period along with fresh admission fee.
2. YEAR:
2.1. For the purpose of the Association, the year shall be deemed to start on
1st April and end on 31st March.
3. RIGHTS OF MEMBERS:
3.1. A member shall have the right to vote whenever a decision of General Body is
called for.
3.2. A member shall be eligible to be elected to any elective post in the Association
provided he/she been continuously member for three months
preceding the date of election.
4. DISCIPLINARY ACTION:
4.1. The Executive Committee may suspend or take any other action against a
member of the Association found working against the interest of the Association
but not before the member concerned has had an opportunity to explain his/her
conduct and not until a resolution to this effect has been passed by at least 2/3rd
majority of the members of the Executive Committee. The matter shall be referred
by Executive Committee to the General Body within 30 days from the date of
action taken by the Executive Committee, for endorsement.
5. REGISTER OF MEMBERS:
5.1. The General Secretary shall maintain a Register of all members in the form
as may be prescribed by the Executive Committee from time to time.
6. PATRON
6.1 The Association may have patron to further its cause. A patron shall be an
individual with a record of meritorious service to any public cause and shall be
enrolled only by invitation of the Executive Committee with his consent. A patron
may be appointed by virtue of the office he holds but in such cases he/she shall
cease to be a patron where he/she relinquishes his/her office.
6.1.1 Patron of the Association shall have the rights and privileges of membership,
except the voting right, and in addition, shall be exempted from payment of
membership fee.
7. COMPOSITION OF THE ASSOCIATION:
7.1 The Association shall have:
a) General Body,
b) Executive Body / Executive Committee.
8. GENERAL BODY:
8.1 The annual meeting of the General Body shall be held within 3 months of the
close of the year to transact the following:
a) To pass the Annual Report of the Association as well as the Audit
Statement of the Accounts.
b) To extend the tenure of existing EC for the next academic year considering
the interest of the members.
c) To ratify the results of the elections of Executive Committee Under the
election rules.
d) To discuss any other relevant matter within aims and objects of the
Association.
8.2 The Secretary shall call a special General Body Meeting if so decided by the
Executive Committee or on a signed requisition for the same from one tenth of the
members of the Register.
8.3 15 days notice shall be necessary for an ordinary General Body Meeting. A
Special General Body Meeting may be convened giving at least 3 days notice to ,
the members.
9. EXECUTIVE COMMITTEE:
9.1 The day to day affairs of the Association shall be managed by a Executive
Committee consisting of the Five Office Bearers of the Association (See Cl.10.1 )
and Seven Members to be elected under Rules and accepted by General Body at
its meeting.
9.2 The Executive Committee shall continue in the office till fresh elections by
General Body at its meeting but not later than three months after the lapse of the
tenure.
9.3 The Executive Committee shall meet at least once in every two months.
9.4 An ordinary Meeting of the Executive Committee may be called at least 3 clear
day's notice and an Emergency Meeting at call.
9.5 All vacancies in the Executive Committee caused by death, expulsion,
resignation or transfer etc of members of the Executive Committee may be filled by
nomination by the Committee.
9.6 The Executive Committee shall ensure that the CCS (RSA) Rules, 1993 are
followed for recognition of Service Association.
9.7 The Executive Committee is empowered to act on behalf of the Association in
furtherance to its aims and objects.
10. OFFICE BEARERS:
10.1 The following shall be office bearers of the Association:
PRESIDENT, VICE PRESIDENT, GENERAL SECRETARY, SECRETARY, TREASURER and
and Seven Members to be elected annually amongst eligible members of the Association by
the General Body unanimously or by secret ballot as per election rules. The Office Bearers
shall be eligible for re-election.
10.2 The responsibility of the office bearers shall include the following in addition to those
which may be prescribed from time to time by the Executive Committee:
a) PRESIDENT: The president shall
i) Preside over all Meetings,
ii) Sign all minutes,
iii) Preserve order at meetings
iv) Supervise the activities of the Association,
v) Open and operate jointly with the Treasurer an account in a Bank in the name of the Association.
vi) The president shall have a casting vote also.
b) VICE PRESIDENT: The vice president shall act as President in the absence of President and such cases he/she shall have casting vote also.
c) GENERAL SECRETARY: The General Secretary shall be the Chief Executive
Officer of the Association and shall work under the control and guidance of the
President. Among other he/she shall:
i) Convene all Meetings;
ii) Record minutes of all meetings;
iii) Conduct the correspondence of the Association;
iv) Maintain all records of the Association;
v) Authorize all expenses sanctioned by the Executive Committee;
vi) Sanction expenditure up to Rs.500/- at a time on any item not provided
for in the budget;
vii) Prepare and lay before the Executive Committee, draft annual report,
Annual accounts and the following year's budgets, and;
viii) Open and operate jointly with the Treasurer an account in the Bank in
the name of the Association.
d) SECRETARY: To assist the General Secretary in the day-to-day affairs of the
Association and in the absence of the General Secretary, he/she shall act as
General Secretary and in such cases he/she shall also have casting vote.
e) TREASURER: He/She shall :
i) Be responsible for collecting all dues from members;
ii) Make payments towards all expenditure sanctioned by the Executive
Committee and confirmed by the Secretary ;
iii) Maintain an account of receipts and expenditure of the Association;
iv) Be responsible for getting the annual accounts audited and;
v) Open and operate jointly with the President and /or General Secretary
an account in the Bank in the name of the Association.
10.3 No office bearer of the Association or member of its Executive Committee
shall receive directly or indirectly any salary compensation or emoluments from the
Association unless authorized by the committee.
11. QUORUM:
11.1 The quorum for the General Body Meeting shall be 1/4th of the total
number of the members. For an adjourned meeting no quorum shall be
necessary.
11.2 The quorum for Executive Committee Meeting shall be 1/ 3rd. For an
adjourned meeting no quorum shall be necessary.
11.3 In case the required quorum is not available, the members present shall
discuss the agenda and their decision shall be circulated to other
members for ratification. All decision shall be by a simple majority vote.
For an adjourned meeting no quorum shall be necessary.
12. VOTING:
12.1 All decision shall be made by a simple majority vote. Voting in all meetings
shall normally be by show of hands except:
i) During the Annual Election wherein election rules contained;
ii) When demanded otherwise by majority of members in any time in a
meeting but any other method of decision shall be adopted when
demanded by at least 113rd of the members present.
13. FUNDS:
13.1 The funds of the Association shall be kept in Bank. For this a savings account
shall be opened in schedules Bank approved by the Executive Committee and
shall be operated under joint signatures of President, General Secretary and
Treasurer in a manner prescribed by the Executive Committee.
13.2 Funds of the Association shall consist of:
a) The admission fee and monthly subscription from the members;
b) Grant, if any
c) Donation from the members towards the objectives of the Association and;
d) Any other money raised by the Association for the purpose of the Association
14. AUDIT:
14.1 The Accounts of the Association shall be audited every year by an auditor
appointed by the Executive Body and the ratification shall be taken in the
General Body after completion of the audit.
15. RULES FOR ELECTION OF EXECUTIVE COMMITTEE
15.1 The General Body may extend the tenure of the existing Executive
Committee for the next academic year by unanimous decision.
15.2 Election shall be held one month before the term of the out going
Executive Committee expires but in no case later than 3 months after expiry of
term of the existing Executive Committee. In cases the existing Executive
Committee resigns, the election shall be held within one month of the
resignation of the Executive Committee.
15.3 The out going Executive Committee shall appoint a Returning Officer for
election giving notification to the General Body. It shall also obtain permission
of Competent Authority to hold election on a working day, when required.
15.4 The Returning Officer may or may not be a member of the Association. He
shall be responsible for the smooth conducting of election and shall be
empowered to devise necessary rules or take any such decision which may be
necessary for judicious elections within the frame work of the constitution.
He/She shall have a casting vote in case of a tie in any one or more posts.
15.5 It shall be necessary for the Returning Officer to give:
i) At least 15 days notice to the date of election;
ii) At least 10 days notice to fill the nomination;
iii) At least 3 days notice to withdraw the nomination.
15.6 Minor spelling error in the names of Candidates / Proposers / Seconders
shall not disqualify their nominations. However to avoid such situation,
Returning Officer shall display the members list . And relevant directions to the
members while inviting the nominations,
15.7 Nominations shall stand disqualified if:
i) The Candidate is not a member for 3 months immediately receding the
date of election;
ii) The Proposer! Seconder is /are not the member(s) of the Association.
iii) One member proposes more than one Candidate for the same Office Bearer's post.
In this case both nominations shall stand cancelled.
iv) One Candidate contests for more than one post:
v) Elections shall be held by a Secret Ballot;
vi) Returning Officer shall declare the results of elections as early as possible. He
shall also present a report on election in the General Body Meeting convened
for this purpose;
vii) Not withstanding with any of the above clauses, a Special General Body
Meeting constituting at least 2/3rd of the total members shall be
empowered to hold elections in a manner considered suitable.
16. AMENDMENT TO THE CONSTITUTION:
16.1 Any amendment in the Rules and Regulation of the Association may be
proposed by any members. The amendment so proposed shall become a part
of Rules & Regulations only if approved by 2/ 3rd majority of the members of the
Association present for voting at the General Body Meeting.
16.2 Any kind of amendment in the Constitution I Rules and Regulations of the
Association would be with the approval of the BIS Management.
17. Every year all relevant documents shall be filed under section 4 of the S.R.Act
1860 to the Registrar of Societies and CCS (RSA) Rules, 1993;
18. The Association may sue or be sued in the name of General Secretary as
required under section 6 of S.R.Act 1860 and CCS (RSA) Rules, 1993;
19. Any kind of amendment in the memorandum, i.e, change of name, objects,
purposes shall be made in accordance with the provisions of section 12 & 12A
of S.R.Act 1860 and CCS (RSA) Rules, 1993;
20. The Association may be dissolved in accordance with the section 13 & 14 of
S.R.Act 1860 and CCS (RSA) Rules, 1993;
21. All provisions of S.R.Act 1860 ( Punjab Amendments Act 1957 ) and CCS
(RSA) Rules, 1993 as extended to Delhi, Under all sections shall apply to this Association.